Legal.

1. Who we are

The Gray Systems is a US data custody firm. We evaluate, preserve and acquire company records. We work only with companies in the United States.

2. This website is not an offer

Nothing on this website is an offer, a contract or a promise to acquire any archive. An engagement exists only when both sides sign a written agreement. If anything on this website differs from a signed agreement, the signed agreement controls.

3. Archive engagements

Every engagement is governed by a written agreement drafted by counsel. Each agreement sets out, at minimum:

• Which systems and years are included, and which are excluded.
• That HR, payroll, tax IDs, privileged legal email and credentials are sealed and never released.
• That every name, email and client identifier is removed before any record is used, and that you approve a cleaned sample first.
• That records we acquire may be licensed to third parties, cleaned and under contract, and that we never name you to them or them to you.
• The price, payment terms and timing.
• What happens to the preserved archive and its custody receipt if you decline.

Submitting the form creates no obligation on either side.

4. What you send us through this website

The evaluation form collects what you type into it: company details, your role, information about your systems and records, your name and email, and optionally a phone number and notes.

We use it only to evaluate your inventory and to reply to you. We do not sell it, rent it or share it for advertising. It is not used to train any software.

Do not send passwords, files or records through the form. Records are only ever transferred under a signed agreement, through a secure export.

5. What is collected automatically

Like nearly every website, our web server records basic technical details of each visit: IP address, browser type, the page requested and the time. We use these only to keep the site running and secure.

Our site is delivered through Cloudflare, which protects it from attacks. Cloudflare sees each request, including your IP address, and may set a strictly necessary security cookie. We do not use advertising or tracking cookies. We use Cloudflare Web Analytics to count visits. It does not use cookies or track you across other sites.

Our accessibility tool is provided by AdaBundle. It loads from AdaBundle's servers, and its translation feature uses Google Translate, so AdaBundle and Google receive your IP address and basic browser details when a page loads. It does not set cookies when a page loads. If you change its settings, they may be saved in your browser so they stay on from page to page.

6. Who can see your information

Only The Gray Systems and the service providers that run this website and our email: our hosting provider and Cloudflare. They handle it only to provide those services. AdaBundle and Google, which run the accessibility tool, receive the technical details described in section 5. We disclose information if the law requires it.

7. How long we keep it

Form submissions are kept while an evaluation or engagement is open and for up to 24 months after, then deleted, unless a signed agreement or the law requires longer. Server logs are kept for a short period for security, then deleted.

8. Your choices

You can ask us to show you, correct or delete the information you sent through the form. Use the form and write your request in "Anything we should know." We respond within 30 days. We do not treat you differently for asking.

9. Security

We protect what you send with encrypted connections and restricted access. No system is perfectly secure, and we cannot guarantee that information sent over the internet will never be intercepted.

10. Children

This website is for businesses. It is not directed to anyone under 18, and we do not knowingly collect information from them.

11. Using this website

You may read and share this website. You may not copy its design or content to present as your own, attempt to break into it, overload it or use it to send spam.

The verifier we link to, tgs-verify, is open source under its own MIT license, published on GitHub.

12. No warranties

This website is provided as is. We work to keep it accurate but do not guarantee that it is complete, current or always available. To the extent the law allows, we are not liable for any loss caused by using this website. This does not limit anything in a signed agreement.

13. Accessibility

We aim to make this website usable for everyone, including with screen readers and keyboard navigation. If something does not work for you, tell us through the form and we will fix it.

14. Changes

When this page changes, we update the version and date at the top. The version in force when you submitted the form, or when you signed an agreement, is the one that applies to it.

15. Contact

Use the evaluation form on the home page. Write your question in "Anything we should know." The Managing Systems Director reads every message.